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Shareholder Proxy Form
NextGen Docs form ND-1220. Search ND-1220 on docs.ngz.ca to make this document again.
Lets a shareholder name someone to attend and vote their shares at a shareholders' meeting.
Start this document FreeHow it works
What you will fill in
- Where is the corporation incorporated?
- Corporation's full legal name
- Shareholder's full name and address
- Number and class of shares
- Which meeting?
- Date of the meeting
- Meeting place or online link
- Proxyholder's full name
- How should the proxyholder vote?
- Your voting directions
- Is the shareholder a company?
- Name and title of the officer signing
Good to know
- Under OBCA s. 110 (and CBCA s. 148 for federal companies) a proxy must be in writing and signed by the shareholder or their attorney authorized in writing.
- Check the notice of meeting for a proxy deadline. Directors may set one up to 48 hours before the meeting, not counting Saturdays and holidays.
- Public (offering or distributing) companies send their own form of proxy and circular under National Instruments 51-102 and 54-101. Use that form for a listed company.
Help in your language
Every question comes with help like this. For example, “Where is the corporation incorporated?”:
English: Look at the certificate or articles. An Ontario company's articles say Business Corporations Act. A federal company's say Canada Business Corporations Act, and its number often ends with Canada Inc.
اردو: کمپنی اونٹاریو کی ہے یا وفاقی؟
ਪੰਜਾਬੀ: ਕੰਪਨੀ ਓਨਟਾਰੀਓ ਦੀ ਹੈ ਜਾਂ ਫੈਡਰਲ?
हिन्दी: कंपनी ओंटारियो की है या संघीय?
Français: Regardez le certificat ou les statuts. Une société fédérale relève de la Loi canadienne sur les sociétés par actions.
Questions people ask
How much does the Shareholder Proxy Form cost?
It is free to fill in, preview and download.
Can I fill in the Shareholder Proxy Form in Urdu, Punjabi, Hindi or French?
Yes. The finished document is in English, but every question has plain help in English, Urdu, Punjabi, Hindi and French, and you can speak your answers.
Do I need a lawyer?
Many people use this document on their own. If your situation is complicated, or a lot of money or your home is involved, talk to a lawyer or licensed paralegal. In Ontario, the Law Society Referral Service (findlegalhelp.ca) gives a free 30-minute consultation.
Is my information private?
Only you can see your answers. They are saved on your device, and in your own account if you sign in, so you can finish on another device. NextGen Docs is not a law firm and does not give legal advice.