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Notice of Meeting of Shareholders
NextGen Docs form ND-1221. Search ND-1221 on docs.ngz.ca to make this document again.
Calls an annual or special meeting of shareholders with the date, place, business and any special resolution.
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What you will fill in
- Where is the corporation incorporated?
- Corporation's full legal name
- Is the corporation public (it sold shares to the public or is listed)?
- Which meeting?
- Date of the meeting
- Start time
- Meeting place
- Can shareholders join online?
- How to join online
- Date the notice is sent
- Who signs the notice
Good to know
- OBCA s. 96: send notice at least 10 days (21 days for an offering corporation) and no more than 50 days before the meeting.
- Federal CBCA s. 135: a distributing corporation sends notice 21 to 60 days before. A private federal company follows the regulations and its bylaws, and no more than 60 days. Sending 21 to 60 days ahead is safe for both.
- If every shareholder agrees, a written resolution signed by all of them can replace the meeting (OBCA s. 104, CBCA s. 142). Shareholders can also waive notice.
Help in your language
Every question comes with help like this. For example, “Where is the corporation incorporated?”:
English: Look at the certificate or articles. An Ontario company's articles say Business Corporations Act. A federal company's say Canada Business Corporations Act, and its number often ends with Canada Inc.
اردو: کمپنی اونٹاریو کی ہے یا وفاقی؟
ਪੰਜਾਬੀ: ਕੰਪਨੀ ਓਨਟਾਰੀਓ ਦੀ ਹੈ ਜਾਂ ਫੈਡਰਲ?
हिन्दी: कंपनी ओंटारियो की है या संघीय?
Français: Regardez le certificat ou les statuts. Une société fédérale relève de la Loi canadienne sur les sociétés par actions.
Questions people ask
How much does the Notice of Meeting of Shareholders cost?
It is free to fill in, preview and download.
Can I fill in the Notice of Meeting of Shareholders in Urdu, Punjabi, Hindi or French?
Yes. The finished document is in English, but every question has plain help in English, Urdu, Punjabi, Hindi and French, and you can speak your answers.
Do I need a lawyer?
Many people use this document on their own. If your situation is complicated, or a lot of money or your home is involved, talk to a lawyer or licensed paralegal. In Ontario, the Law Society Referral Service (findlegalhelp.ca) gives a free 30-minute consultation.
Is my information private?
Only you can see your answers. They are saved on your device, and in your own account if you sign in, so you can finish on another device. NextGen Docs is not a law firm and does not give legal advice.