NextGen DocsDocuments › Work & business
Employee Privacy Policy
NextGen Docs form ND-1139. Search ND-1139 on docs.ngz.ca to make this document again.
Tell your staff what personal information you collect, why, who sees it, how long you keep it, and any electronic monitoring.
Start this document $2.99 or in the monthly planHow it works
What you will fill in
- Your business's legal name
- Which province's laws apply?
- How many employees do you have?
- What information do you collect about staff?
- Who outside the business sees it?
- Do you monitor staff electronically?
- How, and why, do you monitor?
- How long do you keep employee files?
- Contact for questions (name or title, and email)
- Date this policy starts
Good to know
- Ontario employers with 25 or more employees on 1 January must have a written electronic monitoring policy and give staff a copy within 30 days (Employment Standards Act, 2000, Part XI.1).
- Private sector employee information is covered by PIPA in BC and Alberta, by Quebec's private sector privacy law, and by PIPEDA for federal works like banks, airlines and trucking across provinces. Ontario has no general law, but this policy is still good practice.
- Never put cameras in washrooms or change rooms.
Help in your language
Every question comes with help like this. For example, “Your business's legal name”:
English: Use the exact name on your registration. For example: Malik Tech Solutions Inc. or Harpreet Gill operating as Gill Designs.
اردو: آپ کے کاروبار کا قانونی نام۔
ਪੰਜਾਬੀ: ਤੁਹਾਡੇ ਕਾਰੋਬਾਰ ਦਾ ਕਾਨੂੰਨੀ ਨਾਮ।
हिन्दी: आपके व्यवसाय का क़ानूनी नाम।
Français: Utilisez le nom exact de votre immatriculation. Par exemple : Solutions Tech Malik inc.
Questions people ask
How much does the Employee Privacy Policy cost?
It is free to fill in and preview. To download it, buy just this one for $2.99 or use a plan (Monthly $9.99, or Yearly $79); new accounts get 7 days free with no card needed.
Can I fill in the Employee Privacy Policy in Urdu, Punjabi, Hindi or French?
Yes. The finished document is in English, but every question has plain help in English, Urdu, Punjabi, Hindi and French, and you can speak your answers.
Do I need a lawyer?
Many people use this document on their own. If your situation is complicated, or a lot of money or your home is involved, talk to a lawyer or licensed paralegal. In Ontario, the Law Society Referral Service (findlegalhelp.ca) gives a free 30-minute consultation.
Is my information private?
Only you can see your answers. They are saved on your device, and in your own account if you sign in, so you can finish on another device. NextGen Docs is not a law firm and does not give legal advice.